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tv   [untitled]    January 16, 2013 11:00am-11:30am PST

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report, update on dbi's finances. >> i'm gale from the acting finance manager. and we have been talking about budgets, so our finance report for this year our revenue in our budget is after of our projections so as deputy director said that we are seeing the charges for services are up 12 percent over the budget. so if you look at the graph it says that we have received 75 percent of what we are budgeted for this year. our services are cycle cal and so we expect the winter months to be slower and kickback up in the spring. but right now we have received 75 percent of what we budgeted for the year. so it is showing quite high. we also see that the apartment rental, and unit hotel license is still showing as 0. we collect that fee with property taxes, so paid them
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all last month and you will probably or should start seeing that revenue stream next month's report. so we will have a good idea of where we will be just the budget and we are expecting to get 100 percent but we have not seen any of the money yet. >> and our other category is still moving along where it should be, and we are 50 percent through the year and 52 percent of the funds. so really charges for services is the only big change that stands out in the budget. >> if you look at the expense side, our employees salaries infridge is 41 percent and we would expect 50 at the end of december. as you know we working on the hiring plan and getting things filled. we do expect to end the year with savings in salary. right now we are saying about $2 million. if we do get all of those positions hired in the next few months like we expect, that percentage should rise. but we will definitely have savings there because it is taking longer to finish the
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hiring process than we had originally budgeted. you will also see the non-personal services are slightly lower. along with services of other departments. services of other departments is our work orders. they normally get billed quarterly, so this month we are getting billed for the first half of the year so it should catch up. i was looking at our quarter report and it is where we would expect. i am not projecting any savings, year end in either of those categories. we do have the cast training next week, so we will start seeing bills for the training that we are already providing, while we are not at 50 percent, i do expect that we will catch up over the next few months. so, also, in the report, if you look at the expenditures it shows that the expenditures are lower than the expenditures by 11/12 and this year is lower than last year, that is because
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of the transfer, and as she was mentioning with the it projects we put the money on the budget and transfer them into the budget projects where the money stays and does not expire at the end of the year. last year we did a transfer in december, with the 3.8 million and this year we do not have that transfer, so it is showing funny when you look at this year compared to last year, but if you look at the expense and not some of the special things we are right where we would expect to be for the year. >> that is basically it for the finance report. in eany questions? >> happy days. >> 12 percent, that is good. thank you. >> thank you. >> item 8 b, update on proposed legislation in >> good morning, commissioners, bill stern legislative and public affairs. on the permit extension, legislation that i told you
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about last month, that was successfully heard at land use just this past monday. it passed three-0 by the committee and it will be at the full board for its first hearing at the end of this month. so january 29th is what the committee indicated. that will give developers and people doing projects essentially twice as much time for their permits. as you know we started this as a public advisory committee recommendation from last year. the bse actually approved this unanimously last march. and by the time that all of the city attorney language and so forth got done, there were some notifications made and we had to make a direction, for example, to the publishing error that incorrectly list ied what we charge for 3 r report
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and that has been correct and we are complying and making sure that all of our record keeping and copying charge fees comport with sunshine. so that there are not challenges and issues that send us to the sunshine task force. but, essentially, it is giving 720 days instead of 360, so that the people have more time to do their projects and we hope that we will continue to nourish along the economic recovery that we are beginning to see pretty good signs of. >> other legislation, and i mentioned last time about the shared housing ordinance that supervisor chui is still pursuing, essentially we are waiting for yet another meeting with the supervisor on that. we do have some issues and concerns about how we would enforce that. given what it would require. and so, i will come back to you if we have more information on
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that. >> on the grab bar legislation, that the housing inspector talked about last month, i am told that that will be at the land use committee the first monday in february. >> but i guessed rose mary is planning to put together some kind of notification to all of the sro owners to make sure that they understand what this will require and it will require in many cases the meeting of building permit in order to install the grab bar safely. so that too is under way. >> is the amendments that we talked about the friendly amendments to make it more user friendly. >> as far as i understand yes, that has been accepted by the supervisors, supervisor maro was the primarily introducers of that. i believe that his office suggested that they were happy to include that. >> okay. >> i don't thifrpg that there is any problem with it other
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than idon't know if they had meetings with sro owners through trying to make them aware that this will be an an improvement that we will be expected as i believe that the president mentioned last month, that we will give the people a moratorium for at least six months. and so that they have enough time to do it and we will not start issuing novs for non-compliance until everybody is suitablely notified and has an opportunity to take the steps and introduce what needs to be done to actually do the work. >> yeah, i think, that is understood. >> yeah. >> and the other aspect of it was the costs that were to take that quite high, verses to work what the cost of the work was going to cost. and we were going to look at that as well. >> right. because if the decision is made by the commission to either reduce that or to wave it i believe that they will have to
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introduce that to the board similar to the improvements we will need legislation to let us do that. because otherwise the code does not permit us, as you know to wave the fees. >> okay, thank you. >> i do think that the other thing that i would mention is on this toxic, ordinance, we are having a public affairs meeting, a public affairs advisory committee meeting next week. and we are hoping to have both the planning and the department of public health people involved come to that meeting to ask, or respond to questions that some of our most prevent customers have about where the legislation is going. as of right now, as i told you originally it is to expand this kind of coastal area that the toxic supplies to now to making it city-wide. and the potential impact as far as we are concerned is that it could slow down the issue ans
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of building permits. of course, someone has not complied with doing soil testing and possibly water testing. if that ends up exceeding levels that dph deems appropriate or healthy for the people who may be living there. >> any way it remains under discussion and we will be having more information on this probably in the next month or two. >> i don't really have much to add on the state legislation, i am waiting for... to go through some of the new bills. a lot of the bills that did not get signed here in september, died, some of them may be reintroduced. it will effect our jurisdiction as well as others throughout the state and i hope to have more on that next month. >> commissioner walker? >> i think that the seismic
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retrofitting, i actually spoke to mr. odalini, and there are anticipating introducing this the first meeting in february. and i think that it is wonderful. i think that anybody in our department who has had anything to do with it and the seismic and the mandatory process deserves a pat on the back, this is an important thing that will help to bring the oldest buildings in the city up to safety code. hopefully, so, i just would like to say that any of us who can help with getting this through the city hall process, if they could at this juncture it would really help. because introduction is just one part of it. the sooner the seismic, the mandatory program gets passed and implemented better
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everybody. >> i agree and we are anticipating that that will be coming very soon. >> right. >> okay. >> thank you mr. strong. >> thank you. >> item 8, c. update on the permit tracking system? >> >> good morning, commissioners. just put it down. >> good morning, commissioners, canti and i am project director for the department of building inspection i would like to report that the project and tracking system. and the reporting period that the configuration of the analysis is going well. and the analysis is in progress, the inscription and we are reviewing that. the subject matter are reviewing the documents and provide feedback. progress has been made along the lines of the user
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acceptance testing where the staff are actually coming up with scenarios to write up this step by step levels scenarios on the next stage, and the scenarios would be transferred to a high level, i am sorry, the detailed test strips are going to be used for testing the system. that is where we are, so the leads and the staff are actually excited at this time to actually come up with the scenarios and in fact, they come up with the exceptions so we are actually excited for them. >> on the citizen access, the first meeting has been schedule for the 30th of january and at this meeting, there will be a demonstration of the features of the public portal. and also there will be a discussion on future of the advisory group. >> i might suggest that we invite someone from the grand jury who is really focused a lot of reports on our lack of technology to sit in on the
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group. >> it might be worth while to let them know. >> good. >> okay. >> actually, additional state quarter meetings are going to be held subsequently and they will be involved in the testing and review and feedback of the citizen portal so that is going to occur. do you have any questions on this subject? >> good job. >> okay. >> keep it moving. >> yeah. this is going to go ahead and talk about the technology project. >> yeah. >> so the several of them that are critical but the most critical one is the infrastructure refresh which is the improvement. the proposal was submitted two years ago to the college, which of the committee and information technology to revamp our service this is about 7 years old. and we started this process two years ago, the city export and the city on committee of
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technology over sees the technology projects in the city and they do and were pushing for consolidation, as a result of that, actually, we were approved to go ahead and do the refresh of the infrastructure in conjunction with the planning department as well as the human services agency. which is geographically all at the 1616 mission, so we called this a mission corridor project. so the funding has been approved, and we have funding for the refresh of the technology. the project construction work has started. this kick off occurred in august. and the construction is in progress, and mechanical work and the electrical work actually are happening right now. the plan for the next few months is after the construction work is complete, we are going to have the equipment installed starting march. this is a multi phase and the first is where the dbi will have the data migrated which is going to be complete by the end
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of may and that is the goal and this space is going to be available at our 1616 location for the human service and planning to move in. so that is the critical project. which is infrastructure and that is going to help the two departments at one time. >> okay. that will work. >> yes. >> it has been two years. so at this time and we will prepare and again, it is the city wide consolidation that was searching for this. >> okay. >> so the next, technology improvement is the cashiering. the primary department that is working on the implementation for the department and we have been working with them alongside starting before this development and contract. we have actually right now, the interface and as soon as the
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testing is complete. it has been set up for training on the cashiers as soon as it is complete we will do the training and improve the position. for now, the tentative days is the middle of february for the tax collect and her we are planing to go right after within a couple of weeks after the tax collecters. the next project was the refresh fof the computers for the staff. swre been having a three year replacement cycle, where we have deployed computers, every year, we have got about 50 to 100 computers that we deploy. so it is the oldest computer that will would be like four years at the most. so to have been up to date we have purchased the latest of 50 commuters over the counter staff on the fifth floor and
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they will be getting the new pcs this month and we have plans ongoing every year. we have about 100 in the budget to plan. >> commissioner walker? >> are we testing hand held devices at this point? >> that is the next... >> we did... we started this a year ago and we did purchase a few hand held devices upon the recommendations from our ininstruction staff as well as our emergency management staff. we do want to use those for the ininstruction as well as in an emergency if we need to. we purchased a few and deployed them and we got the feedback. and they were motion sealed. >> and they were model devices that were used including the field inspections resulting. and the feedback that we got was the device itself was not favored because of its weight
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and it was not easier friendly in terms of hand held purpose and so when we talked to the inspection staff their recommendation was to provide a smart phone that can do some of the inspections resulting and the technology on the software side has improved quite a bit in the last few years and so pretty much any software is combatable. and so we have been checking the new tracting system that it is it is compatible. that the majority of devices, that we have proposed that we would recommend and go and purchase the hand held smart phones and actually the in-house has also developed an inspection resulting enter face and some of the inspectors are actually doing that today and using their devices.
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>> so, with the new permit tracking system, are we looking at a mobile application that may just be simplify the process rather than having to go to www? >> as part of the product we have purchased the software for the device and just go on-line and have to log in with the user name and password with a result or create new inspections. >> okay. >> great. >> i remember when they were up here they were going through the same kind of growing pains and a bigger territory to cover. but the feedback that will allow the inspectors and they are not necessarily people who have been around computers all of their life and they got a few, and they had brought up the iphone and that was kind of work itself and going through the same thing that we were going through and okay. i wanted to point out one of the issues that we are running
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into is not just what mobile device would work, it is also what kind of service we can get. and what kind of deal that we can get in terms of the large number of people that would be on the service. so we are doing some exploration about the various providers, sprint, verizon we wanted to get it because we are happy about their coverage. but the city only gets deals in certain times of mobiles. so, we want to make sure that we are not because we are going to be having an ongoing and it will have to be the operating budget who pays for the ongoing service and we want to make sure that we are not you know, doubling up to something because we can't get the deals. >> we are wondering what kind of support we get from the over
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all it and structure. it seems like all of this stuff is research, and it is procurement and it is doing all of the stuff that pretty much, i mean, our needs are unique but a lot of other departments are also dealing with issues of you know, stuff out in the field and being able to interface with the fields and so that the folks do not hack with this. >> and we will both answer this question. the procurement information and that sort of thing, like getting service or service or procuring phones that is the department's responsibility. however, service, in terms of if we have a problem with our phones, land lines, we go through dt because they are the ones that help us and they help us get the actual vendor. so they give us kind of
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instructions and they give us kind of a framework. but all of the, most of the work is done in terms of procurement by departments. right. >> so unless that has always been the problem. >> i guess that my question is, i realize whose responsibility is what. but the idea of having a centralized place with the it is that there was going to be more than just an outline that there was going to be actual help. given to the department and i am wondering if that is happening. and i am wondering if we are getting sort of assistance of the infrastructure. and more than just telling you what your responsibility is. >> the majorities for the department because it is relatively compared to other departments in the city. >> we manage most of the it functions within the department, but as far as the
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network is concerned, outside of our department, that is managed by dt and they have helped us in those and have helped us in securing the textbook security. >> on the infrastructure side, we are self-contained, as we speak today. but if in need in the future if we have issues they have been helping us out. but any technology that we have implemented infrastructure wise has to be compatible with the city standards, we do get approvals there, we have to get the approval to know that it is compatible and they can support us. >> okay. is there further comment? >> i see none. >> thank you. >> is there any public comment on item 8 athrough d of the director's report? >> seeing none, item number 9,
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commissioner's questions and matters, 9 a inquiries to staff. at this time the commissioners may make the inquiries to staff, regarding documents, policies practice and procedures which are of interest to the commission. >> commissioner walker? >> i would love to i know that this kind of verges on an agenda and a future agenda items if we could get an update on our outstanding nobs. and also, have regular presentations from our collaboratives on the priorities for out reach. >> including the issues of seniors and the new district that were being included. >> is there anything further? >> item 9 b, future agendas.
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at this time we may take the date of a special meeting and determine those items that could be placed on the agenda of the next meeting. and the next regularly schedule meeting is february 20th. and as we mentioned earlier a special meeting for the budget schedule of february 7th. >> and february 7th. >> and the second of february was second. >> as of the regular meeting is february 20th. the special meeting is february 7th and i believe that time is at 9:00 also. >> in this room? >> yes, in this room. >> is everybody in that february 7th n >> i will be here. >> because we need five commissioners. >> yes. >> perfect. >> okay. so, let's go. >> okay. >> commissioner, lee. >> and commissioner, a suggestion for a future agenda item. >> i am encouraged about the ada out reach, that we heard today and i would like to see it a follow up on that in about
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three to six months at the results of surveying what the percent was nit could be a joint commission with the chair's call. >> the meeting was put together very quickly she was telling me that bring us up to date. and the commission and a lot of good stuff there. so two months, will revisit us and then we can talk if you want to rejoin or if you want to just do another update presentation. >> excuse me. >> okay. >> is there if there is any further commissioner comments, is there any public comment on item 9 a, or b? >> item ten, review and approval of the minutes of the regular meeting october 24, 2012. >> move to approve. >> second? >> second.
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>> okay. >> any public comment? >> seeing none, are all in favor of approving the minutes of october 24th. >> aye. >> any opposed? >> none, then the motion carries. >> item number 1 1, review and approval of the minutes of the regular meeting of november 21st, 2012. approve? >> second. >> is there any public comment on item number 1 1? >> okay. seeing none, all commissioners in favor? >> aye. >> any opposed? >> the motion carries. >> and item number 12, adjournment. is there a motion to adjourn? >> i so move. >> second. >> all in favor? >> aye. >> aye. >> adjournment opposed?
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we are now adjourned, it is 11:26 a.m.. 11:26 a.m.. >> thank you. so are you going out tonight? i can't. my parents say i have to be home right after work. ugh. that's so gay. totally gay. ugh. that is so emma and julia. why are you saying, "that's so emma and julia"? well, you know, when something is dumb or stupid, you say, "that's so emma and julia." who says that? everyone.
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announcer: imagine if who you are were used as an insult. >> hey, guys, known a with the weekly. much to do and much to see. here the top activities at the top of my list. this tuesday, january 15th, the sf main library will feature free film night and reception and celebrate 2013. join itbs for viewing soul food junkieses, history and cultural significance of soul food, black cultural identity. across the street from the library at grove street. after movie might, learn about the 21st sea lion anniversary. this thursday through next monday, pier 39 will feature sea lion experts and celebration of 23rd ni